| There will be a meeting of the Cape May City Board of Education on Thursday, | |||||||||
| April 24, 2008 at 7:00 p.m. in the Library of the Cape May City Elementary School. | |||||||||
| The Board will hold a work session open to the public at 6:00 p.m. to discuss agenda items | |||||||||
| and any other items which Board Members may raise for discussion. No formal action will | |||||||||
| be taken at this work session. The Annual Strategic Plan Update will be presented along | |||||||||
| with district test results. | |||||||||
| It is anticipated that the Board will adopt Resolution #88-08 at this work session to go into | |||||||||
| executive session to discuss personnel matters and the result of this discussion will be | |||||||||
| disclosed in open public session provided the need for confidentiality no longer exists. | |||||||||
| Agenda: | |||||||||
| General Business (Please refer to attached materials.) | |||||||||
| There will be a meeting of the Personnel Committee at 5:30pm. | |||||||||
| The Education Foundation will meet after the Board of Education meeting at | |||||||||
| approximately 8:00pm. Revision of the Bylaws is included on their agenda. | |||||||||
| AGENDA: | |||||||||
| I. | Call to Order, Opening Statements, Flag Salute, Roll Call, Announcements | ||||||||
| *indicates roll call vote required | |||||||||
| II. | Recognition and Presentations | ||||||||
| A. | Teacher of the Year - Kathleen Lucas | ||||||||
| III. | Oath of Office administered to Board of Education members elected April 15, 2008. | ||||||||
| Budget and election results. | |||||||||
| IV. | Election of Officers of Board of Education | ||||||||
| V. | Discussion of the School Ethics Act and the Code of Ethics for School Board | ||||||||
| Members (required annually). | |||||||||
| VI. | Receive comments from the public on agenda items only in accordance with the Board's | ||||||||
| policy on participation at Board meetings. | |||||||||
| VII. | Items for Board Action | ||||||||
| Annual Resolutions #1-09 through #20-09 to be offered as one bulk item. | |||||||||
| A. | Resolution # 1-09 - Designate regular meeting dates, place and time for Board | ||||||||
| meetings for the ensuing year. (Resolution must be posted and advertised.) | |||||||||
| B. | Resolution #2-09 - naming official polling places for School Districts: 1 & 2 - | ||||||||
| Cape May Fire House; 3 & 4 - Cape May United Methodist Church; 5 - Kiwanis | |||||||||
| Clubhouse; and 6 - Corinthian Yacht Club. | |||||||||
| C. | Resolution #3-09 - Appointment of Inverso & Stewart as Public School | ||||||||
| TABLE | Accountants for the ensuing year, with the Board President and Secretary | ||||||||
| authorized to execute the agreement. The Board has received, reviewed and | |||||||||
| evaluated the external peer/quality report dated August 11, 2005. | |||||||||
| Professional services will be advertised. | |||||||||
| D. | Resolution #4-09 - Appointment of Bob Fineberg, Esquire of Cape May | ||||||||
| TABLE | Court House, New Jersey as solicitor for the ensuing fiscal year with John R. | ||||||||
| Armstrong as alternate solicitor. Professional services will be advertised. | |||||||||
| E. | Resolution #5-09 - Naming official depository for school funds: Sturdy | ||||||||
| TABLE | Savings Bank, Franklin Street, Cape May, New Jersey. | ||||||||
| F. | Resolution #6-09 - Naming Joanne Bradley, Principal Tax Clerk of the City | ||||||||
| of Cape May, as Treasurer of School Monies and Bruce MacLeod, the | |||||||||
| Treasurer and Tax Collector of the City of Cape May as Deputy Treasurer | |||||||||
| of School Monies for the fiscal year July 1, 2008 to June 30, 2009. | |||||||||
| G. | Resolution #7-09 appointing Dr. Andrew Drake as district medical | ||||||||
| TABLE | inspector for the fiscal year 2008/2009. Professional services will be | ||||||||
| advertised. | |||||||||
| H. | Resolution #8-09 - Authorizing the following signatures on school warrants: | ||||||||
| President or Vice President; Secretary or Assistant Secretary; Treasurer or | |||||||||
| Deputy Treasurer. (Three signatures required.) | |||||||||
| I. | Resolution #9-09 - Naming the Cape May Star & Wave and/or The Press | ||||||||
| of Atlantic City as official newspapers of the Board. (Note: This pertains only | |||||||||
| to legal advertising, not press coverage of school activities.) | |||||||||
| J. | Resolution #10-09 authorizing contracts with certain approved State | ||||||||
| contract vendors (Quill, Dell). | |||||||||
| K. | Resolution #11-09 - Annual re-adoption of all prior Board policies as of this | ||||||||
| date, until specifically modified by action of the Board of Education. | |||||||||
| L. | Resolution #12-09 - Annual resolution adopting Educational Programs | ||||||||
| (reference Curriculum Manuals, plus attached list of courses and programs | |||||||||
| of school district. This resolution required as part of State monitoring process.) | |||||||||
| M. | Resolution #13-09 - Naming NIA Group Associates, LLC, Cape May New | ||||||||
| TABLE | Jersey as Broker of Record for the 2008/2009 school year except for dental | ||||||||
| insurance which shall be brokered by Helen Parker, management Benefit | |||||||||
| Solutions. Professional services will be advertised. | |||||||||
| N. | Resolution #14-09 - Appointing Terri Nowotny as Business Administrator/ | ||||||||
| Board Secretary and District Purchasing Agent for the Cape May City Board | |||||||||
| of Education for the fiscal year July 1, 2008 to June 30, 2009. | |||||||||
| O. | Resolution #15-09 to name Robin Wise the PL 103-382 (Impact Aid) | ||||||||
| representative for the Cape May City Board of Education for the | |||||||||
| 2008/2009 school year. | |||||||||
| P. | Resolution #16-09 appointing Joan Maurer as Section 504 Compliance | ||||||||
| Officer. | |||||||||
| Q. | Resolution #17-09 appointing Terri Nowotny as Affirmative Action Officer, | ||||||||
| Title IX Coordinator, ADA Coordinator, Conscientious Employee Protection | |||||||||
| Act (CEPA) officer and Public Agency Compliance Officer for the fiscal | |||||||||
| year 2008/2009. | |||||||||
| R. | Resolution #18-09 appointing custodians of school records: Victoria | ||||||||
| Zelenak for personnel and student records and Terri Nowotny for all | |||||||||
| other district records. | |||||||||
| S. | Resolution #19-09 appointing Garrison Architects as district architect of record | ||||||||
| TABLE | for 2008/2009. Professional services will be advertised. | ||||||||
| Items C, D, E, G, M and S are generally part of the organization meeting, however, | |||||||||
| they are tabled this year to allow for requests for proposals. All current appointments | |||||||||
| are extended through June. | |||||||||
| V. | Resolution #20-09 approving line item transfers totaling $1,174.00 made | ||||||||
| in March 2008 for the 2007/2008 school year. | |||||||||
| * | W. | Motion to approve the Board Secretary's and Treasurer's Reports for the | |||||||
| 2007/2008 school year through February 29, 2008. Pursuant to NJAC | |||||||||
| statute, the Board Secretary certifies that as of that date, no budgetary | |||||||||
| line item account has obligations and payments which in total exceed the | |||||||||
| amount appropriated by the district Board of Education, and the Board | |||||||||
| certifies that as of that date, after review of the secretary's monthly | |||||||||
| financial reports and upon consultation with the appropriate district officials, | |||||||||
| to the best of our knowledge no major account or fund has been overexpended | |||||||||
| and that sufficient funds are available to meet the district's financial obligations | |||||||||
| for this fiscal year. All revenues have been recorded and received as | |||||||||
| anticipated. The Board Secretary and Treasurer reports are in agreement. | |||||||||
| X. | Resolution #21-09 to approve application for Indirect Cost Rate 2008/09, | ||||||||
| as required to charge indirect (administrative) cost to a Federal grant. | |||||||||
| Y. | Motion to approve Rich Service for replacement of fans in the pool area | ||||||||
| at a cost of $21,690. This was the only quote received, but was | |||||||||
| reviewed by the architects for reasonableness. | |||||||||
| * | Z. | Motion to approve Harcourt School Publishers HSP Math 2009 textbook | |||||||
| series. (Majority vote required) | |||||||||
| VIII. | Committee Reports | ||||||||
| A. | Committee Appointments | ||||||||
| B. | Curriculum and Instruction | Myra Kurkowski | |||||||
| C. | Facilities | Mark J. LeMunyon | |||||||
| D. | Finance | Sharon Lee Kustra | |||||||
| E. | Legislative | Joseph McKenna | |||||||
| F. | Personnel and Negotiations | Edward Connolly | |||||||
| All motions are on the recommendation of the Chief School Administrator. | |||||||||
| 1. | Motion to approve the following workshops as listed: | ||||||||
| a. | Joan Maurer and Janine Minehan to attend Response to Intervention | ||||||||
| in Cherry Hill on May 20 at a cost of $199 registration each, travel | |||||||||
| plus substitutes. | |||||||||
| b. | Theresa Riper to attend Traumatic Loss Workshop at Atlantic | ||||||||
| Community College on May 29 at a cost of travel only. | |||||||||
| c. | LeeAnne Tarr to attend Wilson Fundations Workshop in Cherry | ||||||||
| Hill on May 9 at a cost of $195 registration, travel and one day | |||||||||
| substitute. | |||||||||
| 2. | Motion to approve Phyllis MacNaughton for home tutoring position | ||||||||
| for 10 hours per week at $30 per hour. | |||||||||
| 3. | Motion to approve Karen Slack for ACCC course Curriculum | ||||||||
| Development in the Elementary School at a cost of $1,450. | |||||||||
| Reimbursement upon successful completion as per CMCEA agreement. | |||||||||
| 4. | Additional personnel items received after the agenda preparation. | ||||||||
| G. | Policy | Roberta Townsend | |||||||
| 1. | Motion to approve the following policies on second reading: | ||||||||
| Certification | 4112.2 | ||||||||
| Personnel Records | 4112.6 | ||||||||
| Assignment; Transfer | 4113/4114 | ||||||||
| Reduction in Force / Abolishing a Position | 4117.4 | ||||||||
| Student Teachers / Interns | 4122 | ||||||||
| Nonschool Employment | 4138 | ||||||||
| Private Tutoring | 4138.2 | ||||||||
| Employee Safety | 4147 | ||||||||
| Attendance Patterns | 4151 | ||||||||
| Personal Illness and Injury / Health and Hardship | 4151.1 | ||||||||
| Jury Service | 4152.5 | ||||||||
| Recruitment, Selection, Hiring | 4211 | ||||||||
| Nondiscrimination, Affirmative Action | 4211.1 | ||||||||
| Non-Instructional Employees | 4213.1 | ||||||||
| Assignment; Transfer | 4213/4214 | ||||||||
| Supervision | 4215 | ||||||||
| Evaluation | 4216 | ||||||||
| Non-Instructional Vacations | 4252 | ||||||||
| Role of Parents/Guardians | 5020 | ||||||||
| Suspension and Expulsion | 5114 | ||||||||
| Non-Residents | 5118 | ||||||||
| Transfers | 5119 | ||||||||
| Assessment of Individual Needs | 5120 | ||||||||
| Reporting to Parents / Guardians | 5124 | ||||||||
| Pupil Records (revised for second reading) | 5125 | ||||||||
| Award for Achievement | 5126 | ||||||||
| Treatments and Examinations - Married / Pregnant Pupils | 5134 | ||||||||
| Accidents | 5141.1 | ||||||||
| Pupil Records and Parents' Rights | 5145.7 | ||||||||
| Questioning and Apprehension | 5145.11 | ||||||||
| Search and Seizure | 5145.12 | ||||||||
| Nonpublic School Pupils | 5200 | ||||||||
| 2. | Motion to approve the following policies on first reading: | ||||||||
| Research, Evaluation and Planning | 2240 | ||||||||
| Local Wellness/Nutrition | 3542.1 | ||||||||
| Free or Reduced-Price Lunches/Milk | 3542.31 | ||||||||
| Nepotism | 4112.8 | ||||||||
| Conflict of Interest | 4119.21 | ||||||||
| Safety Committee | 4136/4236 | ||||||||
| Publication of Articles | 4232 | ||||||||
| Photographs of Students | 5145.5 | ||||||||
| Goals and Objective | 6010 | ||||||||
| School Day | 6112 | ||||||||
| Articulation | 6122 | ||||||||
| Curriculum Adoption | 6140 | ||||||||
| Curriculum Design / Development | 6141 | ||||||||
| Subject Fields | 6142 | ||||||||
| Family Life Education | 6142.1 | ||||||||
| Recognition of Religious Beliefs and Customs | 6142.2 | ||||||||
| Physical Education and Health | 6142.4 | ||||||||
| Basic Skills | 6142.6 | ||||||||
| HIV Prevention Education | 6142.13 | ||||||||
| Curriculum Guides | 6143 | ||||||||
| Lesson Plans | 6143.1 | ||||||||
| Extra Curriculum Activities | 6145 | ||||||||
| Intramural Competition; Interscholastic Competition | 6145.1/6145.2 | ||||||||
| Publications | 6145.3 | ||||||||
| Promotion/Retention | 6146.2 | ||||||||
| Standards of Proficiency | 6147 | ||||||||
| Evaluation of Individual Student Performance | 6147.1 | ||||||||
| Class Size | 6151 | ||||||||
| Instructional Planning/ Scheduling | 6156 | ||||||||
| Instructional Services and Resources | 6160 | ||||||||
| Guidelines for Evaluation and Selection of Instructional Materials | 6161.1 | ||||||||
| Complaints Regarding Instructional Materials | 6161.2 | ||||||||
| Community Resources | 6162.4 | ||||||||
| Research | 6162.5 | ||||||||
| Media Center / Library | 6163.1 | ||||||||
| Guidance Services | 6164.2 | ||||||||
| Child Study Team | 6164.4 | ||||||||
| Special Instruction Programs | 6171 | ||||||||
| Remedial Instruction | 6171.1 | ||||||||
| At-Risk and Title I | 6171.3 | ||||||||
| Long-Range Facilities Planning | 7110 | ||||||||
| Developing Educational Specifications | 7115 | ||||||||
| Role of the Member | 9010 | ||||||||
| Filling Vacancies | 9113 | ||||||||
| Election and Duties of President | 9121 | ||||||||
| Formulation, Adoption, Amendment of Policies | 9311 | ||||||||
| Formulation, Adoption, Amendment of Bylaws | 9312 | ||||||||
| Suspension of Policies, Bylaws and Regulations | 9314 | ||||||||
| Time, Place, Notification of Meetings | 9321 | ||||||||
| Agenda Preparation/Advance Delivery of Meeting Material | 9323/9324 | ||||||||
| Voting Method | 9325.4 | ||||||||
| Minutes | 9326 | ||||||||
| Board Self-Evaluation | 9400 | ||||||||
| 3. | Motion to rescind the following policies: | ||||||||
| Educational Process Goals | 6010.1 | ||||||||
| Emergency Shutdown of School | 6114P | ||||||||
| Social events | 6145.7 | ||||||||
| Public and Executive Sessions | 9322/BDC | ||||||||
| H. | Public Relations | Linda Loughlin | |||||||
| I. | Education Foundation | Edward Connolly | |||||||
| I. | Shared Services | vacant | |||||||
| IX. | Chief School Administrator and Business Administrator/Board Secretary items for Board | ||||||||
| Approval: | |||||||||
| A. | Staff Monthly Reports | ||||||||
| 1. Food Service | |||||||||
| 2. Guidance | |||||||||
| 3. Enrollment | |||||||||
| 4. Nurse | |||||||||
| 5. Special Education | |||||||||
| 6. Curriculum Report | |||||||||
| 7. Facilities | |||||||||
| 8. Before & After School | |||||||||
| *B. | CONSENT AGENDA: | ||||||||
| The following items are believed to be items of a routine nature requiring no discussion and | |||||||||
| which are to be voted upon a single roll call vote of the Board of Education. Any single | |||||||||
| member of the Board of Education may have any of the items on the consent agenda | |||||||||
| removed and placed on the other part of the agenda for discussion merely by so indicating | |||||||||
| prior to the vote to be taken on the consent agenda. *indicates roll call vote required | |||||||||
| *1. | Approval of payrolls: | ||||||||
| February 17 - March 1, 2008 | $82,144.36 | ||||||||
| March 2 - 15, 2008 | $81,931.32 | ||||||||
| March 16-29, 2008 | $83,461.40 | ||||||||
| *2. | Approve payment of bills from General Fund ($__________) and | ||||||||
| Food Service ($744.28) to February 29, 2008. | |||||||||
| *3. | Approve minutes from the following Board of Education meetings: | ||||||||
| March 20, 2008 | Regular Meeting & Executive Session | ||||||||
| *4. | Appoint Robert Britton as Asbestos Program Liaison for | ||||||||
| Cape May City School District for 2008/2009. | |||||||||
| *5. | Approve seeking quotes for food service milk and bread/rolls purchases | ||||||||
| for the 2008/2009 school year, action to be taken at June Board meeting. | |||||||||
| *6. | Approve arrangements for the annual Volunteer Luncheon in combination | ||||||||
| with recognition activity for others before the close of school. Tentative | |||||||||
| date will be the May 19-23. | |||||||||
| *7. | Approve participation in the Cape May County Purchasing Cooperative | ||||||||
| for 2008/2009 with the Business Administrator/Board Secretary as | |||||||||
| district representative. | |||||||||
| *8. | Approve participation in Southern Region ETTC Technology | ||||||||
| Consortium for 2008-2009 at a cost of $2.75 per student, $423.50 | |||||||||
| total. The consortium provides professional development. To be | |||||||||
| paid through Title IID 2008/09 funds. | |||||||||
| *9. | Approve Application for Approval to Operate Summer School at | ||||||||
| the Elementary School June 23 to July 31, 2008 from 8:30-11:30 am. | |||||||||
| * | 10. | Approve Volunteer Parent Aide Program for 2008/2009 as per | |||||||