| There will be a meeting of the Cape May City Board of Education on Thursday, | |||||||||
| March 20, 2008 at 7:00 p.m. in the Library of the Cape May City Elementary School. | |||||||||
| This will be the Public Budget Hearing for 2008/09 and the regular meeting for March. | |||||||||
| The Board will hold a work session open to the public at 6:30 p.m. to discuss agenda items | |||||||||
| and any other items which Board Members may raise for discussion. No formal action will | |||||||||
| be taken at this work session. Presentations from potential architects will be given. | |||||||||
| It is anticipated that the Board will adopt Resolution #84-08 at this work session to go into | |||||||||
| executive session to discuss personnel matters and the result of this discussion will be | |||||||||
| disclosed in open public session provided the need for confidentiality no longer exists. | |||||||||
| The Board will hold a public hearing and take action on the Business Administrator/ Board | |||||||||
| Secretary 2008/2009 contract at the Board of Education meeting scheduled for 7:00pm on | |||||||||
| May 8, 2008. | |||||||||
| I. | Call to Order, Opening Statements, Flag Salute, Roll Call, Announcements | ||||||||
| *indicates roll call vote required | |||||||||
| II. | Recognition and Presentations | ||||||||
| A. | Budget Hearing and Presentation | ||||||||
| III. | Receive comments from the public on agenda items only in accordance with the Board's | ||||||||
| policy on participation at Board meetings. | |||||||||
| IV. | Items for Board Action | ||||||||
| * | A. | Resolution #85-08 to approve 2008/2009 School District Budget which | |||||||
| has been approved by the County Superintendent. Total budget is | |||||||||
| $3,227,901 with $1,483,921 tax levy. *Roll call vote. | |||||||||
| * | B. | Motion to approve the Board Secretary's and Treasurer's Reports for the | |||||||
| 2007/2008 school year through January 31, 2008. Pursuant to NJAC | |||||||||
| statute, the Board Secretary certifies that as of this date, no budgetary line | |||||||||
| item account has obligations and payments which in total exceed the amount | |||||||||
| appropriated by the district Board of Education, and the Board certifies that | |||||||||
| as of this date, after review of the secretary's monthly financial report and | |||||||||
| upon consultation with the appropriate district officials, to the best of our | |||||||||
| knowledge no major account or fund has been overexpended and that | |||||||||
| sufficient funds are available to meet the district's financial obligations for this | |||||||||
| fiscal year. All revenues have been recorded and received as anticipated. | |||||||||
| The Board Secretary and Treasurer reports are in agreement. | |||||||||
| C. | Motion to approve Inter-local Services Agreement with Lower Cape | ||||||||
| May Regional School District for 2008/2009 Child Study Team and | |||||||||
| Related Services at a cost of $52,500. | |||||||||
| D. | Motion to approve Inter-local Services Agreement with Lower Cape | ||||||||
| May Regional School District for 2008/2009 Technology at a cost | |||||||||
| of $2,625 and Web Design and Related Services at a cost of $3,150. | |||||||||
| E. | Resolution #86-08 to adopt the 403b Availability Policy and Service | ||||||||
| Agreement as required by January 1, 2009. The current plan is offered | |||||||||
| to all employees. | |||||||||
| F. | Resolution #87-08 to adopt a Section 125 cafeteria plan with Benefit | ||||||||
| Analysis, Inc. as the service provider. Plan is required as part of the | |||||||||
| health insurance waiver. | |||||||||
| V. | Committee Reports | ||||||||
| A. | Curriculum and Instruction | Myra Kurkowski | |||||||
| B. | Facilities | Mark J. LeMunyon | |||||||
| C. | Finance | Sharon Lee Kustra | |||||||
| D. | Legislative | Joseph McKenna | |||||||
| E. | Personnel and Negotiations | Edward Connolly | |||||||
| All motions are on the recommendation of the Chief School Administrator. | |||||||||
| 1. | Motion to approve upon satisfactory completion of State mandated | ||||||||
| background checks, the following substitute list for the 2007/08 | |||||||||
| school year: Classroom teachers David Heary and Megan Reese. | |||||||||
| 2. | Motion to approve the following workshops: | ||||||||
| a. | Patty Burns to attend Outstanding Technology Projects to Enhance | ||||||||
| Content Learning in Cherry Hill on April 2 at a cost of $195 | |||||||||
| registration (Title IIA), travel and substitute teacher. | |||||||||
| b. | Patty Burns to attend Governor's Internet Safety Program at the | ||||||||
| Hamilton Technology Complex on April 3 at a cost of travel and | |||||||||
| substitute teacher. | |||||||||
| c. | Terri Nowotny to attend NJSCPA's Family Leave Act on Thursday, | ||||||||
| April 24 in Somers Point at a cost of $35. | |||||||||
| d. | Dee Sloan to attend NJ Council for Exceptional Children Annual | ||||||||
| Spring Conference in Edison on May 2 at a cost of $50 registration, | |||||||||
| travel and substitute teacher. | |||||||||
| e. | Terri Nowotny to attend NJASBO annual conference in Atlantic | ||||||||
| City on May 7&8 at a cost of $310 registration plus travel. | |||||||||
| 3. | Motion to ratify teacher attendance at Lower Township writing | ||||||||
| conference at no cost: K. Lucas and P. MacNaughton on March 14; | |||||||||
| C. Meehan and S. Neuman on March 18. | |||||||||
| 4. | Motion to approve the support staff memorandum of agreement | ||||||||
| for 2008/2009 as presented. | |||||||||
| 5. | Additional personnel items received after the agenda preparation. | ||||||||
| F. | Policy | Roberta Townsend | |||||||
| 1. | Motion to approve the following policies on second reading: | ||||||||
| Concepts and Roles, Goals and Objectives in | 3000/3010 | ||||||||
| Business and Non-instructional Operations | |||||||||
| Transfer of Funds Between Line Items / Amendments / | |||||||||
| Purchases Not Budgeted | 3160 | ||||||||
| Income From Fees, Fines, Charges | 3250 | ||||||||
| Sale and Disposal of Books, Equipment and Supplies; | 3260/3270 | ||||||||
| Sale, Licensing and Rental of Property | |||||||||
| Gifts, Grants and Bequests | 3280 | ||||||||
| Accounts | 3400 | ||||||||
| Money in School Buildings | 3450 | ||||||||
| Petty Cash Funds | 3451 | ||||||||
| School Activity Funds | 3453 | ||||||||
| Equipment | 3514 | ||||||||
| Smoking Prohibition | 3515 | ||||||||
| Transportation Routes and Services | 3541.1 | ||||||||
| Transportation Safety | 3541.33 | ||||||||
| Purchasing | 3542.44 | ||||||||
| District Records and Reports | 3570 | ||||||||
| Audit | 3571.4 | ||||||||
| Concepts and Roles in Community Relations; Goals | 1000/1010 | ||||||||
| and Objectives | |||||||||
| Communicating with the Public | 1100 | ||||||||
| Media | 1110 | ||||||||
| District Publications | 1111 | ||||||||
| Distribution of Materials by Pupils and Staff | 1140 | ||||||||
| Participation by the Public | 1200 | ||||||||
| School Connected Organizations | 1230 | ||||||||
| Visitors | 1250 | ||||||||
| Community Complaints and Inquiries | 1312 | ||||||||
| Contests for Pupils | 1322 | ||||||||
| Local Units | 1410 | ||||||||
| Relations Between Other Entities and the District | 1600 | ||||||||
| Concept and Roles in Administration; Goals, Objectives | 2000/2010 | ||||||||
| Line of Responsibility | 2121 | ||||||||
| Chief School Administrator | 2131 | ||||||||
| Administrative Leeway in Absence of Board Policy | 2210 | ||||||||
| Action Planning for T&E Certification | 2255 | ||||||||
| 2. | Motion to approve the following policies on first reading: | ||||||||
| Certification | 4112.2 | ||||||||
| Personnel Records | 4112.6 | ||||||||
| Assignment; Transfer | 4113/4114 | ||||||||
| Reduction in Force / Abolishing a Position | 4117.4 | ||||||||
| Student Teachers / Interns | 4122 | ||||||||
| Nonschool Employment | 4138 | ||||||||
| Private Tutoring | 4138.2 | ||||||||
| Employee Safety | 4147 | ||||||||
| Attendance Patterns | 4151 | ||||||||
| Personal Illness and Injury / Health and Hardship | 4151.1 | ||||||||
| Jury Service | 4152.5 | ||||||||
| Recruitment, Selection, Hiring | 4211 | ||||||||
| Nondiscrimination, Affirmative Action | 4211.1 | ||||||||
| Non-Instructional Employees | 4213.1 | ||||||||
| Assignment; Transfer | 4213/4214 | ||||||||
| Supervision | 4215 | ||||||||
| Evaluation | 4216 | ||||||||
| Non-Instructional Vacations | 4252 | ||||||||
| Role of Parents/Guardians | 5020 | ||||||||
| Suspension and Expulsion | 5114 | ||||||||
| Non-Residents | 5118 | ||||||||
| Transfers | 5119 | ||||||||
| Assessment of Individual Needs | 5120 | ||||||||
| Reporting to Parents / Guardians | 5124 | ||||||||
| Pupil Records | 5125 | ||||||||
| Award for Achievement | 5126 | ||||||||
| Treatments and Examinations - Married / Pregnant Pupils | 5134 | ||||||||
| Accidents | 5141.1 | ||||||||
| Pupil Records and Parents' Rights | 5145.7 | ||||||||
| Questioning and Apprehension | 5145.11 | ||||||||
| Search and Seizure | 5145.12 | ||||||||
| Nonpublic School Pupils | 5200 | ||||||||
| 3. | Motion to delete the following outdated policies: | ||||||||
| Work Stoppages | 4135.16 | ||||||||
| Continuing Contract | 4212.1 | ||||||||
| Room Cleaning Procedure | 4213 | ||||||||
| Dismissal | 4217.41 | ||||||||
| Military Leave | 4251.1 | ||||||||
| Non-instructional salaries | 4266 | ||||||||
| Reporting Form for Absences and Leaves | 4276 | ||||||||
| Pupil Records Procedure | 5125/P | ||||||||
| G. | Public Relations | Linda Loughlin | |||||||
| H. | Education Foundation | Edward Connolly | |||||||
| I. | Shared Services | John W. Lord, III | |||||||
| VI. | Chief School Administrator and Business Administrator/Board Secretary items for Board | ||||||||
| Approval: | |||||||||
| A. | Staff Monthly Reports | ||||||||
| 1. Cafeteria | |||||||||
| 2. Guidance - not submitted | |||||||||
| 3. Enrollment | |||||||||
| 4. Nurse | |||||||||
| 5. Special Education | |||||||||
| 6. Curriculum | |||||||||
| 7. Facilities | |||||||||
| 8. Before & After School Program | |||||||||
| *B. | CONSENT AGENDA: | ||||||||
| The following items are believed to be items of a routine nature requiring no discussion and | |||||||||
| which are to be voted upon a single roll call vote of the Board of Education. Any single | |||||||||
| member of the Board of Education may have any of the items on the consent agenda | |||||||||
| removed and placed on the other part of the agenda for discussion merely by so indicating | |||||||||
| prior to the vote to be taken on the consent agenda. *indicates roll call vote required | |||||||||
| *1. | Approval of payrolls: | ||||||||
| January 20 - February 2, 2008 | $87,555.89 | ||||||||
| February 3 - 16, 2008 | $81,813.51 | ||||||||
| *2. | Approve payment of bills from General Fund ($___________) and | ||||||||
| Food Service ($1,801.22) to January 31, 2008. | |||||||||
| *3. | Approve minutes from the following Board of Education meetings: | ||||||||
| February 7, 2008 | Meeting and Executive Session | ||||||||
| *4. | Approve Lower Cape May Regional Little League use of school | ||||||||
| athletic field from March 15, 2008 to July 30, 2008 from 9:00 am | |||||||||
| until dark when school is not in session. Fee to be waived. | |||||||||
| *5. | Approve tuition agreement with Cape May County Special Services | ||||||||
| School District for 2008/2009 at an anticipated cost to the Board | |||||||||
| $86,047 for 3 students. Anticipated tuition rates will be: | |||||||||
| Multiple Disabilities | $29,420.00 | ( 3 ) | |||||||
| Prior year adjustment | $ (2,213.00) | ||||||||
| *6. | Approve the Transportation Agreement with Cape May County | ||||||||
| Special Services School District for the school year 2008/2009. | |||||||||
| Cost will be based on prorated comparison of Cape May City pupils | |||||||||
| to total pupils on each route. | |||||||||
| *7. | Approve grass cutting contract with Pine Lake Nursery, Cape May | ||||||||
| Court House, NJ for the 2008 mowing season at approximately | |||||||||
| $___ per cut. Was $200 prior year. | |||||||||
| *8. | Approve renewal of Parent Volunteer Insurance policy effective | ||||||||
| March 29, 2008 to March 29, 2009 at a cost of $500. | |||||||||
| *9. | Approve Cape Shore Gardens for periodic maintenance of shrubs | ||||||||
| and flower beds from spring to fall including mulch, fertilizer and | |||||||||
| labor at a cost not to exceed $1,600.00. | |||||||||
| * | 10. | Approve the 5-Year Curriculum Evaluation Program. | |||||||
| * | 11. | Approve continuation of informal jointure cooperative with other | |||||||
| Cape May County School Districts. Administrative fee to be $1.50 | |||||||||
| per student enrolled at October 15, 2007 for a total of $210 to cover | |||||||||
| baseline services only and to name Terri Nowotny, Business | |||||||||
| Administrator/Board Secretary, as district representative with | |||||||||
| Victoria Zelenak, Superintendent, as designated alternate. | |||||||||
| * | 12. | Approve CCA use of 3 classrooms from June 23 through August 15 | |||||||
| 8:30am to 12:30pm. Fees to be waived except $10 per day | |||||||||
| custodial fee. | |||||||||
| * | 13. | Approve second grade trip to The Flower Show at Congress Hall | |||||||
| on April 8. Cost to be transportation only. | |||||||||
| VII. | Consideration of additional items which may have arisen after preparation of the agenda. | ||||||||
| VIII. | Items for Board Awareness and/or Board Consideration | ||||||||
| A. | Annual School District Election will be held Tuesday, April 15, 2008. | ||||||||
| B. | Spring vacation begins on Friday March 21, 2008 through March 30. School | ||||||||
| reopens on March 31, 2008. | |||||||||
| IX. | Correspondence | ||||||||
| A. | The Department of Education approved the capital projects as submitted for | ||||||||
| entrance vestibule, access controls and ADA hardware upgrades. The | |||||||||
| architect has targeted late March for bidding. | |||||||||
| X. | Old Business | ||||||||
| A. | Board member's financial disclosure forms are due by April 7, 2008. | ||||||||
| B. | Board Self-Evaluation | ||||||||
| XI. | New Business | ||||||||
| A. | Trailer alternatives | ||||||||
| XII. | Receive comments from the public in accordance with the Board's policy on participation | ||||||||
| at Board meetings. | |||||||||
| XIII. | Resolution #84-08 to enter Executive Session to discuss the Superintendent evaluation. | ||||||||
| XIV. | Adjournment | ||||||||