Cape May City Board of Education - Draft Minutes - March 20, 2008
I. Linda Loughlin, Board President, called the meeting to order at 7:05 pm, CALL TO ORDER
read the usual opening statement in compliance with the Open Public OPENING
Meeting Act and led the flag salute.  A roll call was taken.  Present were: STATEMENT
Edward Connolly, Sharon Lee Kustra, Mark J. LeMunyon, John W. FLAG SALUTE
Lord, III, Linda Loughlin, Joseph McKenna, Deborah Smith and ROLL CALL
Roberta Townsend.  Also present were Terri Nowotny, Victoria Zelenak, ANNOUNCEMENTS
Robert Fineberg, Bill Barlow, Debbie Sandmeyer-Bryan, Joan Maurer
and Patty Burns.  Absent was Myra Kurkowski.  There were no 
announcements.
II. Recognitions and Presentations PRESENTATIONS
A. Linda Loughlin recognized Deborah Smith and John W. Lord, III for
their service as Board members.  This is their last official meeting.
B. Victoria Zelenak recognized Joan Maurer for her work in creating the
community health fair at the school.
C. Victoria Zelenak and Terri Nowotny presented the Public Budget
Hearing, reviewing programs, enrollment, revenues and expenditures.
III. Comments from the public on agenda items - none PUBLIC COMMENTS
IV. Items for Board Action BOARD ACTION
A. Resolution #85-08 to approve 2008/2009 School District Budget  RES. #85-08
which has been approved by the County Superintendent was offered 2008/2009
by Deborah Smith.  Total budget is $3,227,901 with $1,483,921 tax BUDGET
levy.  On motion by Edward Connolly, seconded by Joseph McKenna,
Resolution #85-08 was adopted 8-0.  A roll call vote was taken with
all in favor.
B. On motion by Sharon Lee Kustra, seconded by Edward Connolly, the JANUARY 2008
Board unanimously approved the Board Secretary's and Treasurer's SECRETARY'S
Reports for the 2007/2008 school year through January 31, 2008. TREASURER'S
Pursuant to NJAC statue, the Board Secretary certifies that as REPORTS
of that date, no budgetary line item account has obligations and 
payments which in total exceed the amount appropriated by the district
Board of Education, and the Board certifies that as of that date, after 
review of the secretary's monthly financial report and upon consultation 
with the appropriate district officials, to the best of our knowledge no  JANUARY 2008
major account or fund has been overexpended and that sufficient funds  SECRETARY'S
are available to meet the district's financial obligations for this fiscal year. TREASURER'S
All revenues have been recorded and received as anticipated.  The REPORTS
Board Secretary and Treasurer reports are in agreement.  A roll call
vote was taken with all in favor.  Motion carried 8-0.
C. On motion by Edward Connolly, seconded by Deborah Smith, the CHILD STUDY
Board unanimously approved the Inter-local Services Agreement with TEAM
Lower Cape May Regional for 2008/2009 Child Study Team and AGREEMENT
Related Services at a cost of $52,500. WITH LCMR
D. On motion by Edward Connolly, seconded by Deborah Smith, the TECHNOLOGY;
Board unanimously approved the Inter-local services Agreement with WEB PAGE
Lower Cape May Regional for 2008/2009 Technology at a cost of AGREEMENTS
$2,625 and Web Design and Related Services at a cost of $3,150. WITH LCMR
E. Resolution #86-08 to adopt the 403b Availability Policy and Service RES. #86-08
Agreement as required by January 1, 2009 was offered by Sharon Lee 403B
Kustra.  The current plan is offered to all employees.  On motion by AVAILABILITY
Edward Connolly, seconded by Joseph McKenna, Resolution #86-08 POLICY
was adopted 8-0.
F. Resolution #87-08 to adopt a Section 125 cafeteria plan with Benefit RES. #87-08
Analysis, Inc. as the service provider was offered by Sharon Lee  CAFÉ PLAN
Kustra.  Plan is required as part of the health insurance waiver.  On BENEFIT
motion by Edward Connolly, seconded by Deborah Smith, Resolution ANALYSIS, INC.
#87-08 was adopted 8-0.
V. Committee Reports
A. Curriculum and Instruction - no report. INSTRUCTION
B. Facilities - no report. FACILITIES
C. Finance - no report. FINANCE
D. Legislative  LEGISLATIVE
Joseph McKenna reported that County Superintendent Terry Crowley
will attend our May 8 board meeting.
E. Personnel and Negotiations PERSONNEL
All motions are on the recommendation of the Superintendent.
1. On motion by Edward Connolly, seconded by Sharon Lee Kustra, APPROVE
the Board unanimously approved upon satisfactory completion of SUBSTITUTES
state mandated background checks, classroom substitutes David
Heary and Megan Reese for the 2007/08 school year.
2. On motion by Edward Connolly, seconded by Sharon Lee Kustra, APPROVE
the Board unanimously approved the following workshops: WORKSHOPS:
a. Patty Burns to attend Outstanding Technology Projects to Enhance P. BURNS
Content Learning in Cherry Hill on April 2 at a cost of $195  APRIL 2
registration (Title IIA), travel and substitute teacher.
b. Patty Burns to attend Governor's Internet Safety Program at the P. BURNS
Hamilton Technology Complex on April 3 at a cost of travel and APRIL 3
substitute teacher.
c. Terri Nowotny to attend NJSCPA's Family Leave Act on Thursday, T. NOWOTNY
April 24 in Somers Point at a cost of $35. APRIL 24
d. Dee Sloan to attend NJ Council for Exceptional Children Annual D. SLOAN
Spring Conference in Edison on May 2 at a cost of $50 registration, MAY 2
travel and substitute teacher.
e. Terri Nowotny to attend NJASBO annual conference in Atlantic T. NOWOTNY
City on May 7&8 at a cost of $310 registration plus travel. MAY 7/8
3. On motion by Edward Connolly, seconded by Deborah Smith, K. LUCAS
the Board unanimously ratified teacher attendance at Lower  P. MACNAUGHTON
Township writing conference at no cost: K. Lucas and P. C. MEEHAN
MacNaughton on March 14; C. Meehan and S. Neuman on  S. NEUMAN
March 18.
4. On motion by Edward Connolly, seconded by Deborah Smith, SUPPORT STAFF
the Board unanimously approved the support staff memorandum MEMO
of agreement for 2008/2009 as presented. 2008/09
5. On motion by Edward Connolly, seconded by Deborah Smith, ADDITIONAL
the Board unanimously approved the following additional WORKSHOPS:
workshops:
a. Karen Slack to attend NJ Ask Training in Atlantic City on April 3  K. SLACK
at a cost of travel only. APRIL 3
b. Patty Burns, Deborah Phillips and Karen Slack to attend SRA  P BURNS, K SLACK
Direct Instruction in Toms River on April 8 and 9 at a cost of $25  D. PHILLIPS
registration (NCLB), travel and substitute. APRIL 8/9
c. Terri Nowotny to attend SEMI regional meeting in Gloucester on  T. NOWOTNY
April 9 at a cost of travel only. APRIL 9
d. Patty Burns to attend Google for Educators in Mays Landing on  P. BURNS
March 25 at a cost of travel only. MARCH 25
e. Terri Nowotny to attend NJASBO 403b Regulations on April 23  T. NOWOTNY
in Robbinsville at a cost of $25 registration plus travel. APRIL 23
6. On motion by Edward Connolly, seconded by Deborah Smith, L. HARNER
the Board unanimously approved upon satisfactory completion of SUBSTITUTE
state mandated background checks, Lauren Harner as substitute
classroom teacher and to reimburse the required fees for
application.
7. On motion by Edward Connolly, seconded by Sharon Lee Kustra, ADVERTISE
the Board unanimously approved advertisement for home bound HOME BOUND
instruction for one student 10 hours per week at $30 per hour. INSTRUCTOR
8. On motion by Edward Connolly, seconded by Sharon Lee Kustra, J. MCKENNA
the Board unanimously approved Joseph McKenna, Roberta  R. TOWNSEND
Townsend and Victoria Zelenak to attend the April 8 Cape May V. ZELENAK
County SBA meeting at a cost of travel only. APRIL 8
F. Policy  POLICY
1. On motion by Roberta Townsend, seconded by Sharon Lee Kustra, POLICY
the Board unanimously approved the following policies on second SECOND
reading: READING
Concepts and Roles, Goals and Objectives in 3000/3010
Business and Non-instructional Operations
Transfer of Funds Between Line Items / Amendments / 
Purchases Not Budgeted 3160
Income From Fees, Fines, Charges 3250
Sale and Disposal of Books, Equipment and  3260/3270
Supplies; Sale, Licensing and Rental of Property
Gifts, Grants and Bequests  3280
Accounts 3400
Money in School Buildings 3450
Petty Cash Funds 3451
School Activity Funds  3453
Equipment 3514
Smoking Prohibition  3515
Transportation Routes and Services  3541.1
Transportation Safety  3541.33
Purchasing  3542.44
District Records and Reports  3570
Audit 3571.4
Concepts and Roles in Community Relations; 1000/1010
   Goals and Objectives
Communicating with the Public  1100
Media 1110
District Publications  1111
Distribution of Materials by Pupils and Staff  1140
Participation by the Public 1200
School Connected Organizations 1230
Visitors 1250
Community Complaints and Inquiries 1312
Contests for Pupils 1322
Local Units  1410
Relations Between Other Entities and the District  1600
Concept and Roles in Administration; Goals… 2000/2010
Line of Responsibility 2121
Chief School Administrator 2131
Administrative Leeway -Absence of Board Policy 2210
Action Planning for T&E Certification 2255
2. On motion by Roberta Townsend, seconded by Sharon Lee Kustra, POLICY
the Board unanimously approved the following policies on first FIRST
reading: READING
Certification 4112.2
Personnel Records  4112.6
Assignment; Transfer 4113/4114
Reduction in Force / Abolishing a Position 4117.4
Student Teachers / Interns 4122
Nonschool Employment 4138
Private Tutoring 4138.2
Employee Safety 4147
Attendance Patterns 4151
Personal Illness and Injury / Health and Hardship 4151.1
Jury Service 4152.5
Recruitment, Selection, Hiring  4211
Nondiscrimination, Affirmative Action  4211.1
Non-Instructional Employees  4213.1
Assignment; Transfer 4213/4214
Supervision  4215
Evaluation  4216
Non-Instructional Vacations  4252
Role of Parents/Guardians 5020
Suspension and Expulsion 5114
Non-Residents  5118
Transfers 5119
Assessment of Individual Needs 5120
Reporting to Parents / Guardians 5124
Pupil Records 5125
Award for Achievement 5126
Treatments and Examinations - Married / Pregnant Pupils  5134
Accidents 5141.1
Pupil Records and Parents' Rights 5145.7
Questioning and Apprehension 5145.11
Search and Seizure 5145.12
Nonpublic School Pupils 5200
3. On motion by Roberta Townsend, seconded by Sharon Lee Kustra, RESCIND
the Board unanimously approved rescinding the following outdated POLICIES
policies:
Work Stoppages  4135.16
Continuing Contract  4212.1
Room Cleaning Procedure  4213
Dismissal  4217.41
Military Leave  4251.1
Non-instructional salaries  4266
Reporting Form for Absences and Leaves  4276
Pupil Records Procedure  5125/P
G. Public Relations  PUBLIC RELATIONS
Linda Loughlin noted the Health Fair and the meeting with Commission
of Education Davies.
H. Education Foundation  ED FOUNDATION
Terri Nowotny noted the bylaws need to be revised, microphone packs
were approved, pretzel sales continue and a scholarship will be awarded
next month.
I. Shared Services - no report. SHARED SERVICES
VI. Superintendent and Business Administrator/Board Secretary items for
for Board Approval:
A. Monthly Reports  MONTHLY
Victoria Zelenak reported the school budget will be presented to City REPORTS
Council April 1st; the Energy Expo is April 22, Sky Lab will be April
24 and a Geography Bee will be held.
B. CONSENT AGENDA: CONSENT
The following items were voted upon a single roll call vote.  No AGENDA
members elected to have any of the items removed and placed on
the other part of the agenda for discussion.
On motion by Edward Connolly, seconded by Mark J. LeMunyon,
the Board approved the following consent agenda.  A roll call vote
was taken with all in favor.  Motion carried 8-0.
*1. Approval of payrolls: APPROVE
January 20 - February 2, 2008 $87,555.89 PAYROLLS
February 3 - 16, 2008 $81,813.51
*2. Approve payment of bills from General Fund ($92,748.27) and APPROVE
Food Service ($1,801.22) to January 31, 2008. BILLS
*3. Approve minutes from the following Board of Education meetings: MINUTES
Meeting and Executive Session February 7, 2008 FEBRUARY 7
*4. Approve Lower Township Little League use of school athletic LITTLE
field from March 15, 2008 to July 30, 2008 from 9:00 am LEAGUE
until dark when school is not in session.  Fee to be waived. USE OF FIELD
*5. Approve tuition agreement with Cape May County Special Services CMCSSSD
School District for 2008/2009 at an anticipated cost to the Board TUITION
$86,047 for 3 students.  Anticipated tuition rates will be:
Multiple Disabilities $29,420.00 ( 3 )
Prior year adjustment  $ (2,213.00)
*6. Approve the Transportation Agreement with Cape May County TRANSPORTATION
Special Services School District for the school year 2008/2009. CMCSSSD
Cost will be based on prorated comparison of Cape May City pupils 
to total pupils on each route.
*7. Approve grass cutting contract with Pine Lake Nursery, Cape May PINE LAKE
Court House, NJ for the 2008 mowing season at $255 per cut. MOW GRASS
*8. Approve renewal of Parent Volunteer Insurance policy effective  VOLUNTEER 
March 29, 2008 to March 29, 2009 at a cost of $500.  INSURANCE 
*9. Approve Cape Shore Gardens for periodic maintenance of shrubs  CAPE SHORE 
and flower beds from spring to fall including mulch, fertilizer and  MAINTENANCE 
labor at a cost not to exceed $1,600.00.
* 10. Approve the 5-Year Curriculum Evaluation Program. CURR EVAL PROGRAM
* 11. Approve continuation of informal jointure cooperative with other CAPE MAY
Cape May County School Districts.  Administrative fee to be $1.50 COUNTY
per student enrolled at October 15, 2007 for a total of $210 to cover SCHOOL
baseline services only and to name Terri Nowotny, Business JOINTURE
Administrator/Board Secretary, as district representative with
Victoria Zelenak, Superintendent, as designated alternate.
* 12. Approve CCA use of 3 classrooms from June 23 through August 15 SUMMER
8:30am to 12:30pm.  Fees to be waived except $10 per day  USE OF ROOMS
custodial fee. CCA
* 13. Approve second grade trip to The Flower Show at Congress Hall CLASS TRIP
on April 8.  Cost to be transportation only. APRIL 8
VII. Consideration of additional items which may have arisen after ADDITIONAL
preparation of the agenda - none ITEMS
VIII. Items for Board Awareness and/or Board Consideration   BOARD AWARENESS
A. Annual School District Election will be held Tuesday, April 15, 2008.  
B. Spring vacation begins on Friday March 21, 2008 through March 30. 
School reopens on March 31, 2008.
IX. Correspondence  CORRESPONDENCE
A. The Department of Education approved the capital projects as submitted for
entrance vestibule, access controls and ADA hardware upgrades.  The 
architect has targeted April for bidding.
X. Old Business - none OLD BUSINESS
XI. New Business NEW BUSINESS
A. Alternatives to renting the storage trailer were presented.  On motion 
by Edward Connolly, seconded by Sharon Lee Kustra, the board
unanimously approved purchase of the current trailer in the 2008/09
budget.
XII. Receive comments from the public in accordance with the Board's policy PUBLIC
on participation at Board meetings  COMMENTS
A. Debbie Sandmeyer-Bryan asked for copies of the policies as
approved tonight.  She asked if we have a raffle license.  She stated
access doors are needed to the playground and should be considered
as part of the capital project.  She reminded the Board that the district
does not have a certified media specialist (librarian) and should 
consider hiring someone.
B. Patty Burns questioned the cost of the shared service agreement for
technology, noting more time is needed.
XIII. Adjournment ADJOURNMENT
On motion by Edward Connolly, seconded by Sharon Lee Kustra, and 
affirmed by all, the Board adjourned at 8:20 p.m.
Respectfully submitted,
   
Terri Nowotny
Business Administrator/Board Secretary
Transcribed:
April 7, 2008